1. The name of the organisation shall be ‘The Pirates of Poole’ (hereinafter called ‘the Organisation’).
2. The principal aim of the Organisation is to promote the maritime heritage of the town of Poole.
This shall be done by:
2.1 Networking and assisting where possible with other groups with similar aims.
2.2 Liaising with schools, community groups and Poole museums to actively encourage research projects and events based around the principal aim.
2.3 Organising at least one day of celebration each year to highlight events in the development of the maritime culture of Poole.
3.1 Membership shall be open to any person over the age of eighteen having an interest in the Borough of Poole, subject to there being a proposer and seconder. An objection from a majority of the existing members would rule membership unattainable.
3.2 Every member shall have one vote.
3.3 Members must actively seek to promote the maritime heritage of Poole and the surrounding areas and must not discriminate on the grounds of race, colour, ethnic or national origin, gender, disability, health, sensory or speech impairment, age, sexual orientation, religion, political party or marital status.
3.4 All members shall pay an annual fee as agreed by the Committee.
4.1 All money raised by or on behalf of the Organisation is to be used only to further the aims of the organisation.
4.2 The Treasurer shall open a bank account in the name of the Organisation.
4.3 Cheque signatories shall be nominated by the Committee.
4.4 All cheques and instructions to the Organisation’s bankers shall require two of the agreed signatures.
4.5 The Treasurer shall have the accounts checked annually by an independent auditor.
4.6 The organisation will not lend money to members.
5. The Committee
5.1 The Committee shall be elected to carry out the business of the organisation.
5.2 The Committee shall comprise a Secretary, Chairperson, Treasurer and general members.
5.3 The Committee shall be elected at the Annual General Meeting.
5.4 Officers shall carry out the duties given to them by general meetings.
5.5 The Committee shall meet no less than four times a year.
5.6 Minutes of Committee meetings shall be available to all members.
5.7 The Committee may introduce or appoint new members as required at any time.
5.8 No more than two members of the same household shall be Officers of the Committee.
6. Annual General Meeting
6.1 There shall be an annual general meeting held every 12 months at which the Committee reports on its work, presents a statement of accounts and then resigns.
6.2 The AGM shall elect a new Committee, vote on recommendations and any amendments to the Constitution.
6.3 The Secretary will notify all members of the date of the meeting not less than fourteen days before the AGM.
7. Other General Meetings
7.1 An extraordinary general meeting open to all members will be held if a majority of the members submit a written request for such a meeting to the Secretary. The Secretary shall arrange for the meeting to take place within twenty one days.
7.2 The Secretary will publicise all general meetings at least five days in advance.
8.1 No general meeting or AGM shall take place if less than five members are present.
8.2 No Committee meeting shall take place if less than half of the Committee are present.
9. Changes to the Constitution
9.1 The Constitution can only be altered at an AGM.
9.2 Any suggested changes to the Constitution must be handed to the Secretary fourteen days before the AGM.
9.3 Changes to the Constitution must be agreed by a simple majority of the members present at the AGM.
9.4 The Chairperson shall have the casting vote, should the original vote be tied.
9.5 None of the aims of the Organisation listed in section two may be deleted.
10.1 The Organisation may only be dissolved at an Extraordinary General Meeting, called for the purpose and advertised at least fourteen days before the meeting.
10.2 A proposal to dissolve the Organisation shall only be accepted if signed by two thirds of the members. The decision shall be agreed by a simple majority of the members present.
10.3 Funds and possessions will be disposed of by a gift for charitable purposes in the area or to another registered group having substantially similar aims to the Organisation. In either case as agreed by a simple majority of members present at the meeting.
10.4 No members of the Organisation shall receive any benefit, either in cash or kind from any disposal of the Organisation’s assets.
11. Standing Orders
11.1 Members shall at times conduct themselves in a reasonable manner at meetings or in premises used by the Organisation. Any member may be excluded if they contravene the objectives of the Organisation. This will be done by a simple majority of those present at any Committee or general meeting.
11.2 Any member may make a proposal. In order for it to be voted on it must be seconded by another member.11.3 Only members present at a meeting may vote. The only exception to this rule will be that members whose disabilities or medical condition make it impossible to attend a meeting. In these circumstances such members may empower the Chairperson or Secretary to vote on their behalf.
11.4 Before voting any member may propose an amendment which must also be seconded.
11.5 The Chairperson shall have the deciding vote when there is equal voting.
This Constitution was adopted by The Pirates of Poole at an extraordinary general meeting held on 11th May 2006